Nowadays the majority of enterprises decide to say good-buy to bulks of paper documents in racks, cabinets, saves and causing continuous document flow. The reason is simple - the paper document flow has many disadvantages:
- substantial material costs (paper and other consumables for printing devices)
- the human factor (random error in forwarding the documents or its labeling causes disruption of deadlines of important tasks and projects)
- the possibility of losing the document
- overloading of working space with files and archived files
As a result - a delay in decision-making, untimely performance, dissatisfied contractors, problems with regulatory office, all of this leads to losing of economic profit. The optimizing of document flow is the only way out.
Of cause it is possible to analyze the mistakes and staff performance, create or extend a department, but in most cases these measures are temporary.
It is better to use modern technical means and to implement the electronic document flow - a single electronic document processing, that implement 'paperless office'. In this case the complex system for document management, such as bb workspace, is the best choice. The system consists of functional blocks, one of which (bb docflow) assists in the organization of internal electronic document flow, including orders, memorandums, notes, resolutions, etc.
The important advantages of bb workspace are:
- minimum time of document creation and registration (templates and standards for every occasion, automatic fill of client's data)
- 'transparent' document flow at all stages
- quick search taking all parameters into consideration
- deadlines control and document status follow up
- simple and clear form of the document (present of its cover page with basic information)
While studying the result of SED implementation you will notice that the overall productivity of your company has been increased and the expenses have been decrease and there is best performance of contractual obligations. These results will surely make any manager happy.
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