This comparison was made on the basis of the average time spent on management and workflow in the organization, used 50 workstations. When the number of jobs, the effectiveness of the use of systems bb workspace increases exponentially.
Comparison of time cost management and workflow before and after the introduction of effective management systems
|Ongoing action||Time to implementation, hours||Time after introduction, hours||The number of repetitions in a month||Number of employees involved, the person||Total time to implement, persons/hour||Total time after introduction, people-hours|
|The interaction of employees with each other||0,05||0,01||200||50||50||10|
|Get all the information on customer||0,5||0,02||50||3||75||3|
|Register external correspondence||0,05||0,02||400||2||40||16|
|Registration of internal documents||0,05||0,02||300||1||15||0|
|Preparation of model documents||2||1||10||15||300||150|
|Preparation of regulated records and registers||0,5||0,05||10||2||10||1|
|Harmonization of documents and tasks||3||0,25||20||5||300||25|
|Inspection of documents and tasks||0,5||0,1||10||50||250||50|
|Notices and reminders about the timing of execution of documents and tasks||0,2||0,01||300||5||300||15|
|Formation and coordination of budget||5||1||1||10||50||10|
|Scan paper documents with subsequent cataloging||0,05||0,01||300||1||15||3|
|Search for documents from the known attributes||0,2||0,01||20||50||200||1|
|Search for documents with unknown attributes (the text content)||2||0,01||2||50||200||1|
|Reproduction on paper||0,01||0||1000||2||20||0|
|Time spent on maintenance of copiers||1||0,2||5||1||5||1|
* 1830 man / hours. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with paper documents ~ 1,9 hours ie about two hours.
** 286 persons per hour. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with electronic documents ~ 0,3 hours, ie not more than 20 minutes. The difference with paper-based technologies work is more than 6 times.
Multiplying this value by the average cost per person / hour in each organization, you can get a monetary value of the efficiency of applying the system.
In addition, the same can still take into account the cost of consumables (paper, ink cartridges for printers and copiers), which are increasingly consumed with paper technology work.
Effective management system bb workspace helps significantly reduce the costs of administration and record keeping, will direct those resources and funds to further develop your business.
Organization of electronic document has undeniable advantages over traditional, paper-it option. Implementation of this document system improves the efficiency of any company or organization, discipline staff whose duty is a timely response to receipt of documents of a certain type and gives absolute control over the execution of certain documents.
However, not all systems on the software market let quick implementation into the production process. Here are a few basic requirements that must be met in a such system: Information about the stage of execution of documents displays in a real time. Protection of original documents from unauthorized changes.
—ompliance of the principle of subordination of performers with the ability to easily customize the structure of the company or organization Scalability of the system, i.e. the ability to connect to work with it any number of users with minimal financial costs for the equipment. Data preservation. Ease of learning and the daily work with the system.
It is worth noting that one of the electronic document management systems that best satisfies these requirements is the product of Double B Inc. - a system bb workspace.
Bb workspace system integrated in the structure can work on four main areas of activity - is to work with documents of a general nature, working with financial documents, maintaining filing contact the company and filing staff. All of these so-called visual layers of the system is closely related to each other, allowing for the processing and preparation of documents with a minimum of mechanical operations, such as substitution of details, the address data and other permanent and conditional constant information.
Apart from the fact that the electronic workflow system implements all the requirements that were outlined above, special mention should implement the client interface bb workspace, which is made as simple as possible and, thus, has all the necessary capabilities. All this makes the bb workspace program one of the most advanced developments for solving the problem of workflow automation in enterprises and organizations of every type and size.
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